The universal billing platform — built for both sides of the bill

Every bill, both sides, one place.

Every bill has a vendor and a customer. BillBetter.AI serves both — on the same platform, with the same bill tracked from sent to settled.

🏪 Vendors

Create invoices, bill your customers, and get paid by card or bank — straight to your account.

🧾 Customers

Bills read themselves in from your email, get your team's approval, and get paid — with a full record.

✓ Free to use — no monthly fees, no per-user charges. See pricing ↓

✓ Works with QuickBooks Online — bills, payments and invoices post to your books automatically.

See how it works ↓ 📖 See it in action →

The BillBetter.AI dashboard: pending, approved, and paid totals as biller and payer, plus your companies at a glance

Works with
QuickBooks Online Stripe Gmail Microsoft 365 Any IMAP inbox

Invoicing & getting paid

Create invoices. Bill your customers. Get paid — right here.

Fill in the customer, what it's for, and the amount — line items, tax, repeat schedules and split billing wait under More options — and send. Your customer gets a payment page with your company's branding; no account required on their end.

Card or bank (ACH) in one click — the money goes straight to your bank via Stripe, and the bill marks itself paid.
Professional PDF invoices with your company name on every one.
Repeat monthly, weekly, quarterly, or yearly — retainers and rent invoice themselves, month-end safe.
Partial payments welcome — the balance tracks itself until it hits zero.

The Create invoice form: customer, description and amount filled in, with More options folded away and a Send invoice button

AI email intake

Your inbox already gets the bills. We catch them.

Link Gmail, Microsoft 365, or any IMAP mailbox once. From then on, bills that land in your email turn into recorded bills — automatically.

PDFs and images are read for you — biller, amount, due date, even line items.
Attachment-free receipts count too — subscriptions like your phone bill get recorded and marked paid.
Marketing and noise are ignored. Anything uncertain waits in a quick review queue — nothing records without you.

Email intake: a linked mailbox with intake rules, and a review inbox of emails waiting for a quick decision

Property management

Own rentals? Rent collects itself.

Upload a rent roll and AI fills in the units, tenants, and rents. Upload a lease and AI reads the term, the deposit, and every scheduled increase — then monthly rent invoices go out on their own, payable by card or bank from the emailed link.

Billing on autopilot — monthly rent invoices, mid-month move-in proration, automatic late fees after your grace period, and security-deposit tracking.
Increases you stay in charge of — rent steps read from the lease apply only after you confirm them; lease endings come with 30-day reminders, renewals, and one-click move-out.
Everything in one place — leases and documents filed per unit and per property, teammates with view-only or make-changes roles, and occupancy, collections, delinquency, and deposit reports.
Tenants need nothing new — they pay from an emailed link, and tenants on BillBetter.AI get their rent filed in a tidy Rent folder with two-way notes to their manager.

A property in BillBetter.AI: the rent roll of units with tenants, monthly rents, lease end dates, billing status, and a rent increase waiting for confirmation

Employee expenses

Receipts in pockets become expenses in your books.

Your team snaps the receipt and AI fills in the rest — amount, date, merchant. It lands on the company's Expenses tab for approval, and reimbursement pays straight to each person's own bank account. No spreadsheets, no email chains, no shoebox.

Anyone can submit, without joining the company — add an employee by email and they only ever see their own expenses and statuses, never your bills or books. Teammates submit from the same tab.
Mileage that prices itself — they enter miles driven, you set the per-mile rate once (the IRS standard rate is a good default), and the math is done live. No receipt needed.
Approve, reject, reimburse — in batches — filter by employee, status, or category, approve with one click, and one confirmation reimburses everything approved. Reimbursed through payroll instead? Mark it paid outside and the employee confirms with one click.
Real records, automatically — every expense is a proper bill with the receipt attached and the approval on its timeline, counted in spending reports and synced to QuickBooks like anything else.

A company's Expenses tab: monthly totals by category, receipts waiting for approval with Approve and Reject buttons, approved expenses ready to reimburse in one click

Partner distributions

Partners in the business? Draws that pay themselves out.

Save your partner list once — names, emails, ownership — and each distribution is one screen: enter the total, split it pro rata or type each partner's amount by hand, and send. Money goes by bank transfer from the company's account straight to each partner's own bank, or record wires and checks you sent yourself.

Any split, any round — pro rata is a starting point, never a rule. Adjust any partner's amount, or skip a partner entirely this round.
Not expenses, and never mixed in — distributions are equity draws, so they live in their own tab inside the company and stay out of your bills, spending reports, and QuickBooks.
Everyone knows where they stand — each partner is emailed their amount, every payout shows settled / in flight / recorded, and the history sits in one place for your accountant.
Owner-controlled — only the company's owner and co-owners can see or send distributions.

A company's Distributions tab: the partner list with ownership percentages and a settled $80,000 distribution — two partners paid by bank (ACH) and one recorded as a wire

Contractors — 1099s & COIs

January's 1099 scramble, done in October.

Tag the vendors you pay as contractors and the platform keeps score all year: what you've paid each one, their W-9s, their insurance certificates — so year-end is a download, not a shoebox.

W-9s that collect themselves — one click emails the contractor a secure online W-9. They fill it in with no account; tax IDs are encrypted, and their classification even tells you who's a corporation (usually no 1099 needed).
Totals your accountant can trust — per-year payments per contractor, with card payments excluded automatically (those belong on the processor's 1099-K, not your 1099-NEC), flagged once someone crosses the reporting threshold.
Certificates of insurance, current — request a COI through the same kind of secure link, see valid / expiring / expired at a glance, and get emailed 30 days before any certificate lapses.
Year-end in two downloads — a CSV for your accountant or e-file service, and recipient-copy 1099-NEC PDFs per contractor. A readiness card on Reports rolls every company up: who's flagged, which W-9s are missing, which COIs lapsed.

A company's Tax Forms tab: year totals per contractor with card payments excluded, W-9 and certificate-of-insurance status chips, 1099 flags, and the CSV download

Work orders

From "it's leaking" to fixed, billed, and filed.

Tenants report issues with photos, you approve and assign, and contractors work every job from their own free account — one password and they're in. The final bill links itself to the order, so every repair ends up costed and filed. Built for rentals, and every company folder gets the same tab for its own repairs and jobs.

Tenant requests, triaged — tenants report from their rent folder with photos and urgency (emergencies flagged 🚨). Nothing becomes a work order until you review it, and tenants are emailed at every step — but never shown costs.
Sealed-bid proposals — invite contractors to bid with one click, insurance status right in the picker. Each bidder is emailed privately and never sees anyone else's number; accepting a bid assigns the job at that price, and the rest are notified for you.
Cost control built in — pre-approve a not-to-exceed amount, or require an estimate before work can start. Costs are real bills linked to the order, contractors can bill in draws against the approved amount, and anything over it is flagged.
One password and contractors are in — their email is already set up, so joining is just choosing a password. Their Work orders tab collects every job and proposal request across all their clients, with one-click invoicing that pre-fills what's left to bill.

A property's work-order queue: tenant requests waiting for review, an order out for sealed bids with three proposals in, an in-progress repair showing billed $1,860 of $2,400 approved, and completed orders with their linked bills

QuickBooks sync

Already on QuickBooks? Keep it. We keep it current.

Connect QuickBooks Online once, and everything that happens in BillBetter.AI posts to your books automatically — no exports, no double entry, no month-end catch-up.

Approved bills become QuickBooks Bills — vendors are found or created for you.
Every payment lands in your books — payments you make post as Bill Payments; invoices you send post as Invoices, with customer payments applied.
One-way and safe — BillBetter.AI only adds entries, never deletes, and a QuickBooks hiccup never holds up a bill.

The QuickBooks tab: connected to QuickBooks Online with bills, bill payments, invoices and payments synced automatically

Simple, honest pricing

The platform is free — every feature, no monthly fee, no per-user charges. You pay a small transaction fee only when you choose to pay or get paid online. Recording bills paid by check, Zelle, or wire costs nothing.

The platform

Unlimited bills, invoices, folders, teams, approvals, email intake, documents, and QuickBooks sync. Free. Compare that to AP tools charging $49 per user, per month.

2.99%

Card payments

Only when a bill is paid online by credit or debit card. One payment, one fee — never both card and bank fees together.

0.99%

Bank payments (ACH)

Capped at $1 — a $5,000 transfer costs $1, and so does a $50,000 one. Vendors can pass either fee to the payer, making it free to get paid.

Current rates shown — the exact fee is always displayed in-app before any payment is made.

Up and running in minutes

Bring the bills in

Link your email, drop in a PDF, or record a bill by hand. The reading is done for you.

Decide with your team

File under the right company, request approvals, and watch the sign-offs come in.

Pay — or get paid

Card or bank, full or partial, one-off or scheduled. Every bill keeps its own receipt trail.

What early users say

"BillBetter.AI is a game changer. I was able to invoice customers and accept payment within minutes — and I manage my own invoices as well as my clients' projects all in one place."

Jake · Designer

"As a store owner, I'm constantly paying bills and BillBetter.AI saves me hours each day."

Allison · Store owner

"I'm not sure what I would do without this platform. I use it for both my business and my personal finances."

Sam · Distributor

"With BillBetter.AI, I am able to set up recurring billing for my tenants instead of manually entering it each month — and the tenants just pay me directly through the platform!"

David · Landlord

Questions, answered

Can it pay out partner distributions?

Yes. Each company has a Distributions tab (owner and co-owners only): save the partner list once, then distribute any amount — split pro rata by ownership or enter each partner's amount by hand. Partners are paid by bank transfer straight to their own accounts, or you can record wires and checks made outside. Distributions are equity draws, so they never appear in bills, expense reports, or QuickBooks.

I manage rental properties — can it collect rent?

Yes. The opt-in property management module keeps a rent roll per property, reads leases with AI, invoices tenants monthly (card or ACH), prorates mid-month move-ins, adds late fees after your grace period, tracks security deposits, and applies lease increases only after you confirm them. Occupancy, collections, delinquency, and deposit reports are built in.

Is BillBetter.AI really free?

Yes. Every platform feature is free — unlimited bills, invoices, teams, and folders. The only charges are per-transaction fees when you choose to pay or get paid online (2.99% card, 0.99% ACH capped at $1), and vendors can pass those to the payer. Bills you pay outside the platform are recorded free.

Do my customers or vendors need an account?

No. Invoices arrive by email with a secure payment link — customers can view and pay without signing up. Vendors you record bills from never need an account either, though inviting them unlocks online payment.

Is my data safe?

All payments run through Stripe — card and bank numbers never touch our servers, and we never hold your funds. Traffic is encrypted, passwords are hashed, and optional two-step sign-in is built in. The full picture is on our security page, including a briefing your IT department can review.

Does it work with QuickBooks?

Yes — connect QuickBooks Online once and your bills, payments, and invoices post to your books automatically. No double entry.

Can my team use it?

Yes. Invite teammates with roles (view only, make changes, co-owner), request approvals with a full sign-off trail, and give outside collaborators access to a single project folder — never the whole company.

What if we pay by check or Zelle?

Record the payment on the bill and it's settled — free. When both sides are on BillBetter.AI, the other side confirms the money arrived, so records match on both ends.